Research Office

Person in Charge 

Staff 

 

Contact

oficinarecerca.fgh@ub.edu

Functions
  • Inform and disseminate research calls. 
  • Advise researchers in managing applications for research grants. 
  • Prepare and submit applications. 
  • Manage the financial aspect of projects, control and financial reports. 
  • Enable credit. 
  • Call for scholarships funded through research grants, and process payments. 
  • Handle recruitment of personnel charged to projects. 
  • Manage the financial aspect of agreements to fund research projects. 
  • Support the preparation of activity reports. 
  • Support GREC users and identify new features. 
  • Support the Research Committee of the Faculty of Philosophy. 
  • Support the Research Committee of the Faculty of Geography and History. 
Financial management of projects and grants 

The obligation to process travel expenses through authorised provider. 

Procedure for processing travel: 

  • Consult the travel regulations of the University of Barcelona.
  • Send the quote together with the travel form for agency travel SV/AG to oficinarecerca.fgh@ub.edu. This email must be sent during hours that allow for its processing, especially in the case of bookings with an expiration deadline.
  • The Research Office processes the necessary accounting documents and notifies the budget holder to validate it. Very important: if the responsible person does not approve the expense in SAP, the booking process does not proceed. 
  • The Research Office sends the reservation confirmation to the travel agency. 
  • The travel agency issues the ticket and/or hotel booking and sends them to the requester via email, along with all necessary data and information (itineraries, schedules, etc.). 

Once the trip is completed, if other expenses were incurred (taxis, tolls, tourist tax, etc.) that were not handled by the agency and the user wants to be reimbursed, they must contact the Research Office and submit the SV/UB form signed by the traveller, along with the original receipts and boarding passes. 

If, for justified reasons, the trip was not processed through the authorised agency, the budget holder must accompany the SV/UB form with an explanatory report and supporting documentation justifying the reasons. 

More information: 

The obligation to process expenses through a purchase order applies to all units of the University of Barcelona. 

 

Procedure for processing orders: 

  • Ensure the project or grant allows the expense and has sufficient funds. 
  • Request quotes directly from the supplier. 
  • Send the quote, along with the delivery conditions of the product or service and the project or grant details funding the expense, to: oficinarecerca.fgh@ub.edu.
  • The Research Office processes the necessary accounting documents and notifies the budget holder to validate it. Very important: if the responsible person does not approve the expense in SAP, the order process does not proceed. 
  • The Research Office sends the order to the supplier. 
  • The supplier delivers the product or service. Also has the obligation to issue the invoice in electronic format.
​​​​​​​Once the supplier delivers the product or service, send the delivery note the Research Office. 

The University of Barcelona has the  International Research Projects Unit (OPIR), which manages research projects funded by the European Commission.

More information

Grants from the Research Committee of Geography and History
Research Management Office