Anti-fraud

Anti-fraud mailbox

Through this mechanism, people can report both suspected fraud and shortcomings in detection mechanisms that could make the University more vulnerable to fraud. ​​​​​​​

The following irregularities can be reported:

  • Actions and omissions that may constitute breaches of European Union law.
  • Actions and omissions that could constitute criminal offences, including offences that may cause financial harm to the Tax or Social Security Authorities.
  • Actions and omissions that could constitute serious or very serious administrative offences, including offences that may cause financial harm to the Tax or Social Security Authorities.
  • Shortcomings in detection mechanisms that could make the University more vulnerable to fraud.

This channel is not to be used to process notifications, requests, complaints or suggestions for which a separate specific procedure exists.

  • ​​​​​Confidentiality and the protection of personal data are guaranteed throughout the process.
  • Under no circumstances will the identity of the informant be revealed to the subject of the report, nor will they have access to the report.
  • All parties involved must act with the utmost prudence and in good faith, and have a duty to exercise full discretion.
  • The presumption of innocence and honour of the subject of the report must be respected.
  • Lack of cooperation by the subject of the report will not prevent the case being pursued by the University on its own account.
  • Reports can be submitted anonymously.
  • The delegate may decide to liaise with the informant to request any additional information considered necessary to investigate the case.
  • ​​​​​​When a report is submitted online, the app issues the informant a receipt for the transaction, which includes an alphanumeric code to access the reporting channel.
  • This code is the only way to access the channel and guarantees informant confidentiality. The informant is responsible for its safekeeping.
  • Confirmation of the submission of the report is issued within seven working days from the date on which it is received. The month of August and the days on which the University is closed are not considered working days.
  • The information provided is verified and if it does not include an adequate description of the facts or does not provide the information or data necessary to begin to assess the case described, the informant will be asked to complete the information or provide relevant documentation within ten working days.
  • The report may be declared inadmissible, and the case consequently closed, in the following circumstances:
    • When the events reported are implausible.
    • When the events reported are merely hearsay.
    • When the report is clearly unfounded.
    • When the report does not contain significant new information regarding previously reported offences.
    • When information or data needed to assess the case have been requested but not supplied.